Role Summary

The successful applicant will provide assistance to the Human Resources Manager or equivalent to ensure all relevant HR related matters within the Unit are handled.

Main Responsibilities

1. Assist with ensuring the smooth and efficient operation of the Human Resources Unit through management of daily operations and supervision of assigned staff.
2. Draft relevant correspondence and reports ensuring a quick turnaround and proof-read various documents ensuring accuracy.
3. Administer and maintain systems ensuring security of confidential personnel data.
4. Provide up-to-date advice on HR related matters, procedures and regulations, to help staff carry out their daily operations.
5. Schedule, organise and prepare material and minute departmental meetings to ensure accurate and timely preparation of documentation.
6. Assist in maintaining and up to date electronic database of existing employees' profile using the payroll system.
7. Serve as Desk Officer for selected Ministries by assisting in the appointment of suitably qualified officers and assist with the resolution of Human Resource related matters.
8. Research and prepare documentation to advise the relevant Commission.
9. Prepare employment contracts.
10. Coordinate and deliver orientations and staff development / training and workshops to ensure employees obtain up-to-date knowledge.
11. Ensure timely accurate completion of the appraisal process, promoting a positive attitude, from goal setting for new recruits to monitoring performance of employees.
12. Coordinate salary administration to ensure accurate credits, deductions and payments are made on time and recommend compensation packages for new recruits and employees.
13. Research, analyse and prepare reports (including employee profiles) and advice.
14. Monitor temporary/probationary appointments and contract terms periodically and notify Permanent Secretaries/Heads of Departments of end dates for further action.
15. Review HR matters involving devolved grades.
16. Coordinate the on-boarding of new employees.
17. Adhere to relevant policies and procedures applicable to salaries and allowance entitlements and examine personnel files to determine employment status, ensuring accurate payments are made.
18. Arrange for the development, implementation and maintenance of ongoing public education and information programmes.
19. Arrange and implement internal and external media activity in conjunction with the Department of Information and Public Relations to ensure appropriate communication of key messages.
20. Perform any other duties as required by Supervisor or any other senior officers in order to contribute to the effectiveness and efficiency of the unit

Minimum Qualifications

• Bachelor’s Degree in Human Resources Management, Business Administration/Management, Public
• Administration or related field
• Three (3) to five (5) years related experience
• Sound knowledge of Government structure, policies and procedures
• Sound knowledge of JD Edwards Accounting Software
• Excellent oral and written communication skills
• Good knowledge of the use of standard office equipment and computer applications
• Excellent analytical and decision-making skills
• Excellent interpersonal and organisational skills
• Ability to work well under pressure