Submitted by SGibbs on 17 May 2018 - 12:38pm
Internal Position No.:
GG 08 of 2018
Department:
Role Summary
The successful applicant will perform record management and clerical duties in an efficient and competent manner to ensure the daily operations run efficiently.
Main Responsibilities
- Maintain and manage the filing system to ensure accurate and well-organised document management for the Ministry, including:
- Bring up files for action, forward to relevant officer and put away all files
- Create new files and volumes as required, record on and maintain file index
- File incoming correspondence on appropriate file, cross-reference as necessary
- Maintain reference book and record file movement
- Retrieve files for members of staff and request overdue files as necessary
- Review files to ensure all outstanding matters have been dealt with and take necessary action
- Provide general records management assistance to the Ministry
- Archiving inactive files
​Minimum Qualifications
- High School Diploma or equivalent
- Certificate in Records Management (preferred)
- Three (3) years related experience
- Good knowledge of Government structure, policies and procedures
- Excellent knowledge of Records Management
- Good knowledge of the use of standard office equipment
- Good knowledge of relevant computer software applications
- Good oral and written communication skills
- Good interpersonal and organisational skills
- Ability to work well under pressure
Closing Date:
Thursday, 31 May 2018
Vacancy Listing: