ROLE SUMMARY

The successful applicant will assist with the Department’s administrative functions to ensure its efficiency and effectiveness.

MAIN RESPONSIBILITIES

1. Ensure the smooth and efficient operation of the department and the supervision of assigned staff.
2. Maintain, manage and oversee inventory, records and systems.
3. Assist in the planning and execution of the Department’s work.
4. Provide administrative and specialised support to management and organise events.
5. Research, analyse and prepare reports and advice.
6. Prepare correspondences and annual and monthly reports to ensure accurate dissemination of information.
7. Supervise the effective management of the Passport Unit by undertaking tasks such as screening and reviewing applications, and ensuring timely and appropriate processing of applications.
8. Perform human resources functions.
9. Assist with managing the Passport Office to ensure efficient and effective operations.
10. Perform any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Bachelor’s Degree in Business Administration/Management, Public Administration or related field
• Three (3) to five (5) years related experience
• Excellent knowledge of Government structure, policies and procedures
• Sound knowledge of relevant policies, laws and regulations
• Excellent oral and written communication skills
• Sound knowledge of relevant accounting applications
• Sound knowledge of the use of standard office equipment and computer applications
• Excellent analytical and decision-making skills
• Excellent interpersonal and organisational skills
• Sound supervisory skills
• Ability to work well under pressure