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View all of Human Resources Services

Internal Position No. Job Title Closing Date Department
JR 20 of 2020
Office Generalist III (Internal Reassignment)

Office Generalist III (Internal Reassignment)

Office of the Deputy Governor

Responsibilities

1. Answer, screen and transfer calls appropriately, record messages and distribute them to officers to ensure a timely and adequate flow of information. 
2. Performs clerical and data entry functions. 
3. Updates and maintains information on computer systems, databases and spreadsheets and in archives. 
4. Assist in processing paperwork, gathering information and verifying data. 
5. Greet and assist visitors and clients in a friendly and professional manner to facilitate effective communication and customer service. 
6. Ensure that all correspondence is collected, delivered and recorded appropriately to facilitate effective information flow. 
7. Assist with the filing of correspondence to keep filing up to date so that complete records are available for reference. 
8. Assist with the preparation of meetings and presentation materials. 
9. Assist with maintenance of minor office equipment to ensure a well-functioning work environment.
10. Provide clerical support by completing all photocopying, scanning, binding and typing in a timely manner to facilitate the effectiveness and efficiency of the Ministry/Department. 
11. Assist with records management, organisation and retrieval of documents. 
12. Perform any other related duties as required by the Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the Ministry/Department.

Skills and Competencies

  • High School Diploma or equivalent
  • Three (3) years working experience
  • Valid BVI driver’s licence, if applicable
  • Sound knowledge of Government structure, policies and procedures
  • Sound knowledge of the use of standard office equipment
  • Working knowledge of relevant computer software applications
  • Sound knowledge of general office procedures
  • Sound time management and organizational skills
  • Sound oral and written communication skills
  • Sound interpersonal skills and ability to work as a team player
14 August 2020
14 August 2020 Office of the Deputy Governor
JR 19 of 2020
Case Manager (INTERNAL REASSIGNMENT)

Case Manager (INTERNAL REASSIGNMENT)

Magistracy

Responsibilities

1. Ensure the smooth and efficient operation of the Unit through administration of daily operations.
2. Ensure a sound and professional operation of Court procedures, including:
    a. List/Prepare Case Management, High Court, Commercial, Civil and Criminal lists
    b. List cases for Case Management Conference and Status Hearing
    c. Work with the Court Clerk to prepare the Court list
    d. Fix Hearing dates and facilitate the hearing of Affidavits
    e. Process claim forms and depositions
    f. Supervise the preparation of jury lists
3. Maintain and manage the filing and document management systems to ensure accurate and well-organized document management, including: 
    a. Enter and retrieve all data and actions on the JEMS and prepare statistic reports as required
    b. Keep track of files by updating the computerize Case Management System
    c. Update Civil, Criminal Appeal and Probate files
    d. File documents and retrieve Court files upon request 
4. Ensure a professional customer service is provided by answering queries from the public in a timely and competent manner.
5. Perform any other duties as required by Supervisor or any other senior officers in order to contribute to the effectiveness and efficiency of the unit.

Skills and Competencies

Associate’s Degree in Legal Studies or related area
Three (3) years’ experience in the Court System or related area
Sound knowledge of Government structure, policies and procedures
Expert knowledge of the Court system and the Judicial Enforcement Management System (JEMS)
Sound knowledge of filing systems/records management and data entry
Sound knowledge of the use of standard office equipment and computer applications
Sound oral and written communication skills
Sound interpersonal and organisational skills
Ability to work well under pressure
14 August 2020
14 August 2020 Magistracy
JR 18 of 2020
Senior Administrative Officer (Internal Reassignment)

Senior Administrative Officer (Internal Reassignment)

House of Assembly

Responsibilities

1. Ensure the smooth and efficient operation of the department and the supervision of assigned staff.
2. Maintain, manage and oversee inventory, records and systems.
3. Assist in the planning and execution of the Department’s work.
4. Provide administrative and specialised support to management and organise events.
5. Research, analyse and prepare reports and advice.
6. Prepare correspondences, annual and monthly reports to ensure accurate dissemination of information. 
7. Assist in the preparations for Sittings of the House of Assembly and Committee meetings including compilation of sitting packages and notices, and acting as secretary when required, to ensure the smooth running of sittings.
8. Assist in the provision of secretarial and protocol services for members to ensure all services are provided in a professional and timely manner.
9. Assist with preparation of Acts and Resolutions passed by the House of Assembly to ensure the timely completion of these.
10. Deputise in the absence of the Deputy Clerk.
11. Perform human resources functions including preparation of increments, leave records and other administrative matters.
12. Perform relevant accounting functions.
13. Assist with Protocol duties and act as Liaison Officer when necessary.
14. Serve as Secretary to all assigned Select Committees.
15. Perform any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

Skills and Competencies                                                                                                                                                                                                                                                                                                                                                                                                                  

Bachelor’s Degree in Business Administration/Management, Public Administration or related field
Three (3) to five (5) years working experience
Excellent knowledge of Government structure, policies and procedures
Sound knowledge of the Constitution of the Virgin Islands
Sound knowledge of the Standing Orders of the House of Assembly, other related legislation and the Erskine May Parliamentary Procedure and Practice
Excellent oral and written communication skills
Sound knowledge of relevant accounting applications
Sound knowledge of the use of standard office equipment and computer applications
Excellent analytical and decision-making skills
Excellent interpersonal and organisational skills
Ability to work well under pressure
Sound supervisory skills
14 August 2020
14 August 2020 House of Assembly
JR 17 of 2020
Senior Administrative Officer (Internal Reassignment)

Senior Administrative Officer (Internal Reassignment)

Office of the Deputy Governor

Responsibilities

1. Assist with the administrative needs of the Governor’s Group, in support of the Permanent Secretary by completing tasks such as drafting correspondences, speeches, Cabinet papers, reports and coordinate meetings.
2. Manage the workflow of projects and assignments in keeping with the Governor's Group Strategy to ensure timely completion and accurately report on progress.
3. Assist with the coordination of activities of visiting officials to ensure their visit is well organized and productive.
4. Maintain communication with local, regional and international agencies in order to facilitate effective information flow.
5. Design projects based on elements of the Governor's Group Public Service Transformation plan.
6. Conduct legislation and policy reviews.
7. Utilize monitoring and evaluating tools to ensure the Governor's Group Strategy is reviewed and updated regularly.
8. Collect strategic baseline information relative to the alignment of budget and strategy in conjunction with the Finance and Planning Officer.
9. Provide training on monitoring budget outputs against strategic outputs.
10. Preparation of the annual report for the DGO.
11. Organize conference and training for the Office in conjunction with other programme managers.
12. Perform any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

Skills and Competencies

Bachelor’s Degree in Business Administration/Management, Public Administration or related field
Five (5) years working experience
Excellent knowledge of Government structure, policies and procedures
Excellent oral and written communication skills
Sound knowledge of relevant accounting applications
Sound knowledge of the use of standard office equipment and computer applications
Excellent analytical and decision-making skills
Excellent interpersonal and organisational skills
Ability to work well under pressure
14 August 2020
14 August 2020 Office of the Deputy Governor
JR 16 of 2020
Senior Assistant Human Resources Manager (Internal Reassignment)

Senior Assistant Human Resources Manager (Internal Reassignment)

Public Works Department

 

Responsibilities

1. Assist with ensuring the smooth and efficient operation of the Human Resources Unit through management of daily operations and supervision of staff.
2. Prepare correspondence, periodic reports and various documents on human resources activities (including monthly leave reports).
3. Assist with the administration and completion of the appraisal process, promoting a positive attitude, from objective setting to monitoring performance of employees.
4. Administer recruitment to ensure the best candidate is employed and assist with the thorough on-boarding of new employees. 
5. Coordinate and deliver staff development / training and workshops to ensure employees obtain up-to-date knowledge. Schedule, organise and prepare material and minute departmental  meetings to ensure accurate and timely preparation of documentation.
6. Provide up-to-date advice on HR related matters, procedures and regulations, including succession planning, promotions, acting appointments etc., to internal and external clients to        ensure all queries are handled in a professional and timely manner.
7. Conduct investigations regarding issues of staff disputes, grievances and misconduct.  
8. Research and prepare documentation to advise the relevant Commission.
9. Interpret applicable legislation regarding salaries and allowances entitlements and examine personnel files to determine employment status, ensuring accurate payments are made and     administer salary administration to ensure accurate credits, deductions and payments are administered on time. 
10. Provide general counselling to employees regarding employment matters and arrange for referrals to EAP as required. 
11. Administer and maintain systems ensuring security of confidential personnel data and assist with maintaining and up to date electronic database of existing employees' profile using the   payroll system.
12. Liaise with the relevant ministries, departments and other agencies to obtain advice to resolve complex matters.
13. Perform any other duties as required by Supervisor or any other senior officers in order to contribute to the effectiveness and efficiency of the unit.

Skills and Competencies

  • Bachelor’s Degree in Human Resources Management, Business Administration/Management, Public Administration or related field
  • Three (3) to five (5) years related experience
  • Excellent knowledge of Government structure, policies and procedures
  • Excellent knowledge of applicable policies, regulations and laws
  • Excellent knowledge of psychosocial interviewing and counselling techniques
  • Excellent budget skills
  • Excellent knowledge of JD Edwards Accounting Software
  • Sound knowledge of the use of standard office equipment and computer applications
  • Excellent negotiation, analytical and decision-making skills
  • Excellent interpersonal and organisational skills
  • Excellent oral and written communication skills
  • Ability to work well under pressure
  • Excellent supervisory and management skills
14 August 2020
14 August 2020 Public Works Department

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