Internal Position No.: 
50 of 2021

Role Summary

The successful applicant will perform administrative and secretarial services in a timely and professional manner.

Main Responsibilities

1. Provide professional frontline service to clients.
2. Conduct research and prepare periodic reports to the department for management purposes.
3. Draft and type correspondence and proof-read various documents ensuring accuracy.
4. Maintain records and inventory levels for the department ensuring supplies are in stock, liaise with local and overseas suppliers and vendors and prepare requisition ensuring accuracy.
5. Maintain records relevant to the specific department and also keep filing up to date so that complete records are available for reference.
6. Organise and coordinate travel, seminars, conferences, meetings and events; attend, record and report minutes as required.
7. Provide full administrative support to the Ministry/Department.
8. Serve as office manager.
9. Ensure the smooth and efficient operation of the department and the supervision of assigned staff.
10. Assist with the administration of human resources functions.
11. Ensure that all forms and preliminary voter lists are supplied to Outer Islands districts and members of the public in accordance with election laws. Maintain regular communication with the Sister Islands Programme Coordinator.
12. Assist the Supervisor of Elections with continued voter registration and updating of voters. Also assist with preparing, vetting and finalizing the Register of Voters for general elections and referenda. Must also assist with the selection of suitable candidates for presiding officers and poll clerks and assist with their training.
13. Administer and maintain systems and records ensuring the security of data.
14. Perform any other related duties as required by Supervisor or any senior officer in order to contribute to the effectiveness and efficiency of the Department.

Minimum Qualifications

Bachelor’s Degree in Business Administration/Management, Public Administration or related field
Three (3) years working experience
Sound knowledge of Government structure, policies and procedures
Excellent knowledge of relevant laws, regulations, procedures and policies
Good oral and written communication skills
Good knowledge of the use of standard office equipment and computer applications
Good analytical and decision-making skills
Good interpersonal and organisational skills
Ability to work well under pressure
Sound supervisory and management skills
Closing Date: 
Wednesday, 1 December 2021
Vacancy Listing: