Internal Position No.: 
JR 33 of 2022

Responsibilities

1. Ensure the smooth and efficient operation of the department through administrative and/or secretarial support.
2. Answer, screen and transfer calls appropriately, record messages and distribute to officers.
3. Provide professional frontline service to clients.
4. Administer and maintain systems and records ensuring the security of data.
5. Coordinate meetings and events, attend, record and report minutes as required.
6. Maintain records relevant to the specific department and also keep filing up to date so that complete records are available for reference.
7. Assist with research as required.
8. Draft and type correspondence and proof-read various documents ensuring accuracy.
9. Provide clerical support by completing all photocopying, scanning, binding and typing in a timely manner to facilitate the effectiveness and efficiency of the Ministry/Department.
10. Perform any other duties as required by the supervisor or senior officers in order to contribute to the effectiveness and efficiency of the department.

Skills and Competencies

High School Diploma or equivalent 
Five (5) years related experience
Sound knowledge of Government structure, policies and procedures
Sound knowledge of the use of standard office equipment
Working knowledge of relevant computer software applications
Sound knowledge of general office procedures
Sound time management and organisational skills  
Sound oral and written communication skills
Sound interpersonal skills and ability to work as a team player
Closing Date: 
Wednesday, 22 June 2022
Vacancy Listing: