Internal Position No.: 
JR 11 of 2020
1. Answer, screen and transfer calls appropriately, record messages and distribute them to officers to ensure a timely and adequate flow of information.
2. Perform clerical and data entry functions.
3. Update and maintain information on computer systems, databases and spreadsheets and in archives.
4. Assist in processing paperwork, gathering information and verifying data.
5. Greet and assist visitors and clients in a friendly and professional manner to facilitate effective communication and customer service.
6. Ensure that all correspondence is collected, delivered and recorded appropriately to facilitate effective information flow.
7. Assist with the filing of correspondence to keep filing up to date so that complete records are available for reference.
8. Assist with the preparation of meetings and presentation materials.
9. Assist with maintenance of minor office equipment to ensure a well-functioning work environment.
10. Provide clerical support by completing all photocopying, scanning, binding and typing in a timely manner to facilitate the effectiveness and efficiency of the Ministry/Department.
11. Receive payments by cash or cheque and issue receipts to customers.
12. Assist with records management, organisation and retrieval of documents.
13. Perform any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the Ministry/Department.
Skills and Competencies
High School Diploma or equivalent 
Three(3) years working experience
Valid BVI driver’s licence, if applicable
Sound knowledge of Government structure, policies and procedures
Sound knowledge of the use of standard office equipment
Working knowledge of relevant computer software applications
Sound knowledge of general office procedures
Good time management skills and organisational skills  
Good oral and written communication skills 
Good interpersonal skills and the ability to work as a team player
Closing Date: 
Wednesday, 27 May 2020
Vacancy Listing: