Internal Position No.: 
52 of 2019

Role Summary

The successful applicant will perform and assist with daily accounting and administrative functions to ensure that departmental accounting and fiscal records are kept and maintained accurately.

Main Responsibilities

  1. Ensure diligent performance of accounting functions to ensure that accurate records are kept.
  2. Prepare purchase orders and vouchers within a specified timeframe to ensure that internal records for expenses are accurately kept and orders are made in a timely manner.
  3. Compare invoices and bills to purchase orders before payment so that accurate payments are made.
  4. Monitor and maintains records of all of the Department’s accounts to ensure accuracy.
  5. Record and reconciles vote book as required to ensure that all transactions are recorded and accounted correctly.
  6. Liaise with other government ministries and external vendors and suppliers on relevant matters as and when required to ensure efficiency.
  7. Assist in training and supervision of accounts staff where required in order to aid the professional development of other team members.
  8. Assist in the drafting of the annual budget when required to support other team members.
  9. Prepare and process the relevant forms and paperwork to complete related financial accounting processes.
  10. Draft and types correspondence; research, analyse and prepare reports.
  11. Assist with maintaining inventory levels.
  12. Liaise with other relevant departments and vendors.
  13. Draft and type correspondence; research, analyse and prepare first drafts of financial reports.
  14. Performs any other related duties as required by Supervisor or any other senior officers in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

  • Bachelor’s Degree in Business Management or Accounting
  • One (1) to two (2) years related experience
  • Good knowledge of Government structure, policies and procedures
  • Good knowledge of applicable laws, regulations, policies and procedures
  • Excellent knowledge of accountancy principles and procedures
  • Excellent knowledge of JD Edwards Accounting Software
  • Excellent knowledge of computer programmes used for analysis and databases
  • Good knowledge of the use of standard office equipment and relevant computer applications
  • Good oral and written communication skills
  • Good interpersonal and organisational skills
Closing Date: 
Monday, 23 December 2019
Vacancy Listing: