Internal Position No.: 
102 of 2016
Department: 

Role Summary

The successful applicant will assist with the Ministry’s administrative functions to ensure its efficiency and effectiveness.

Main Responsibilities

  1. Maintain, manage and oversee inventory, records and systems.
  2. Assist in the planning and execution of the Ministry’s work.
  3. Provide administrative and specialised support to management and organise events.
  4. Research, analyse and prepare reports and advice.
  5. Prepare correspondences and annual and monthly reports to ensure accurate dissemination of information.
  6. Serve as personal assistant to the Director, including scheduling and maintaining the diary and organising meetings.
  7. Serve as the office manager for the Department and ensure the general maintenance of the office building.
  8. Supervise assigned staff and ensure that health and safety measures are implemented and monitored.
  9. Ensure the proper records management, organisation and retrieval of documents.
  10. Provide professional frontline services.
  11. Liaise with internal and external customers and stakeholder on various water and sewerage matters.
  12. Assist with processing paperwork, gathering information and verifying data.
  13. Perform any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

  • Bachelor’s Degree in Business Administration/Management, Public Administration or related field
  • Three (3) to five (5) years related experience
  • Sound knowledge of Government structure, policies and procedures
  • Sound knowledge of relevant laws, regulations and policies
  • Sound oral and written communication skills
  • Sound knowledge of the use of standard office equipment and computer applications
  • Sound analytical and decision-making skills
  • Sound interpersonal and organisational skills
  • Ability to work well under pressure
Closing Date: 
Friday, 13 January 2017
Vacancy Listing: