Administrative Officer (PA)

Organisation Posting Expiration
Department of Labour and Workforce Development
 June 24, 2026

Job Description

To provide administrative and secretarial support services in a timely, efficient, and professional manner, while serving as Personal Assistant to the Labour Commissioner.

Responsibilities

  1. Provide professional frontline service to clients.
  2. Conduct research and prepare periodic reports to the department for management purposes.
  3. Draft and type correspondence and proof-read various documents ensuring accuracy.
  4. Maintain records and inventory levels for the department ensuring supplies are in stock, liaise with local and overseas suppliers and vendors and prepare requisition ensuring accuracy.
  5. Maintain records relevant to the specific department and also keep filing up-to-date so that complete records are available for reference.
  6. Organise and coordinate travel, seminars, conferences, meetings and events; attend, record and report minutes as required.
  7. Provide full administrative support to the Department.
  8. Manage the daily activities of the Labour Comissioner in order to ensure effective and efficient management.
  9. Organise and coordinate travel, seminars, conferences, and meetings; attend, record and report minutes as required.
  10. Handle incoming calls, emails, and other communications, directing them appropriately.
  11. Complete a minimum of 60 Essential Learning Hours annually to enhance professional knowledge and skills.
  12. Perform additional duties that are reasonable, job-related, and within the scope of this position, supporting the objectives and effectiveness of the Department, as assigned by the Supervisor or senior officer.

Qualifications / Experience / Eligibility

  • Bachelor’s Degree in Business Administration/Management, Public Administration or related field
  • One (1) to two (2) years working experience
  • Good knowledge of Government structure, policies and procedures
  • Good oral and written communication skills
  • Good knowledge of the use of standard office equipment and computer applications
  • Good analytical and decision-making skills
  • Good interpersonal and organisational skills
  • Ability to work well under pressure

Application Process

Interested applicants should submit the following to the Department of Human Resources at hrdbvi@gov.vg:

  • A completed Application for In-Service Job Rotation Form
  • An updated resume
  • Current performance appraisal

Please ensure that all documents are submitted by the specified deadline.

Additional Documents or Media

Job Rotation Form