Step 1. Identify Tender Opportunities and Obtain Tender Documents 

• Review the Government of the Virgin Islands' Tender Listing and media releases for announcements of new tenders.  

• Tender documents are typically available upon request. Interested parties are instructed to email the Procurement Unit at procurement@gov.vg with the subject title referencing the specific tender. 
   

Step 2. Review Tender Requirements 

• Scope of Works: Carefully examine the scope and specifications outlined in the tender documents to ensure your services or products align with the requirements. 

• Submission Requirements: Ensure you understand all submission requirements, including necessary forms, certifications, and supporting documents. 
   

Step 3. Prepare Your Tender Submission 

• Form of Tender: Complete the provided Form of Tender accurately, ensuring all requested information is included. 

• Financial Proposal: Develop a detailed financial proposal that aligns with the tender's specifications. 

• Supporting Documentation: Gather all required supporting documents, such as valid licenses, certificates of good standing, and proof of compliance with tax and social security obligations. 
   

Step 4. Submit Your Tender 

• Submission Method: Follow the specified method for submission, which may include electronic or physical delivery. Ensure adherence to any instructions regarding the format and delivery of your tender. 

• Deadlines: Strictly observe submission deadlines. Late submissions are typically not considered. 
   

Step 5. Post-Submission Process 

• Evaluation: After submission, tenders are evaluated based on criteria such as compliance with requirements, financial considerations, and the bidder's qualifications. 

• Notification: Successful bidders are usually notified through official channels. It's important to monitor communications from the procurement unit or relevant government department. 
   

Common requirements include:

• Completed Form of Tender (provided in the tender package)
• Financial Proposal (pricing and cost breakdown)
• Business License (valid and up-to-date)
• Certificates of Good Standing (from Inland Revenue, Social Security, and NHI)
• Proof of Experience (previous contracts, references)
• Any other specific documents listed in the tender notice

Tenders are evaluated based on:

• Compliance with submission requirements
• Competitive pricing and financial feasibility
• Technical expertise and past experience
• Quality of the proposal and service delivery plan
• Compliance with legal and tax obligations

The evaluation process varies depending on the complexity of the tender and the number of submissions received. Generally, the process can take a few weeks to a couple of months.

The evaluation includes the following steps: 

1. Initial Screening – Ensuring all required documents are submitted and compliant.
2. Technical and Financial Review – Assessing qualifications, experience, and pricing.
3. Shortlisting and Clarifications – The selection committee may seek further clarifications from bidders if necessary.
4. Final Decision and Approval – The best-qualified bid is approved, and the contract is awarded.

If the tender is large or requires multiple government approvals, the process may take longer. Applicants are encouraged to monitor official announcements for updates on the status of the evaluation.

Yes, if your tender application is unsuccessful, you have the right to request feedback from the Procurement Unit.

How to request feedback:

• Submit a written request to the Procurement Unit via email at procurement@gov.vg.
• Clearly state the tender reference and ask for specific reasons why your bid was not selected.
• Allow some time for a response, as procurement officers may be handling multiple tenders simultaneously.

Why request feedback? 

• To understand the evaluation process and areas where your bid fell short.
• To improve future submissions by addressing weaknesses.
• To identify competitive gaps and areas for business improvement.

The government encourages participation and aims to maintain a fair, transparent process. Constructive feedback can be valuable for future tendering opportunities.

Compliance: Tenderers participating in the procurement process shall provide proof that company/individual is in good standing with respect to taxes (payroll and property), Duties, Social Security and National Health Insurance contributions, Company Registration, or payments due to Government of the Virgin Islands.  
 
These certificates of good standing can be obtained from the Director of Social Security Board and National Health Insurance, the Commissioner of Inland Revenue and Company Registry. 
 

By diligently following these steps and thoroughly preparing your tender submission, you can effectively participate in government procurement opportunities within the British Virgin Islands.