22 April 2026

Suitable Contractor Needed to Undertake Outlifting of the Records Management Centre

The Government of the Virgin Islands is seeking the services of a qualified and suitable contractors to undertake outfitting of the Records Management Centre located at Pasea Estate, Tortola, British Virgin Islands.

The Works consist of the supply and installation of industrial type shelving suitable for a Records Centre, installation of electrical lighting fixtures, conduits and appurtenances, and make fit for purpose, the ground floor of the CTL Building (formerly Elmore Stoutt High School), located at Pasea Estate, Tortola and owned by CTL Holding Ltd. 

The proposed scope of works requirements includes Structurally durable materials that can withstand a harsh environment as the current location is within a 100 miles radius of a marine/coastal area. Loading capacity should be geared towards a commercial warehouse loading capacity.  Dimensionally, a two-tier system that incorporates a mezzanine level for storage optimization. It will be required to have access to shelving from both sides of each row, with an access aisle incorporated, just to name a few.

1. Tenderers are required to furnish the form of Tender and Section 3 thereto technical proposal in accordance with Section 2.3; Financial Proposal in accordance with Section 2.5;

Tenderers will be required to provide proof that the company or individual is in good standing with respect to taxes, duties, social security and national health insurance contributions, company registration, or payments due to the Government of the Virgin Islands.  Certificates of Good Standing must be obtained from the Director of Social Security Board and National Health Insurance, and the Commissioner of Inland Revenue. 

These certificates should be valid.   If certificates are not valid, tender would be considered non-responsive.

Failure on the part of tenderers to enclose the supporting documentation indicated above with each respective tender will render the tender non-responsive on the date of the opening of tenders.

Bid documents will be available from Monday, 20th April, 2026, on weekdays between 9:00 am to 4:00 pm. Bidding documents will be sent to tenderers electronically upon request to procurement@gov.vg with the subject title “Supply and Installation of Shelving and Storage System for the Records Management Centre” 

Tenderers are advised that the destination mailbox is NOT automated to send tenderers a dated and time acknowledgement of receipt and delivery of their message. Therefore, tenderers should not assume that their email has been safely received and it is the responsibility of the tenderer to follow up with the Procurement Coordinator using the contract information below if an acknowledgement of receipt is not received within two (2) working days of submission of their email. Under no circumstance will GOVI or the Procurement Unit, Ministry of Finance, will be responsible for non-receipt of documents by tenderer.

A virtual pre-tender meeting is scheduled for  Thursday 30th April, 2026 at 10:00 am local time.   All prospective tenderers will be notified of the access code and password prior to the meeting.   The pre-tender meeting is not mandatory; however, it is recommended that each Tenderer attend. 

Each Tenderer must be fully informed regarding all existing and expected conditions and matters relating, which might affect the cost of performance of the Contract.  Failure to fully assess all associated costs, shall not relieve the Tenderer of the responsibility to properly evaluate the difficulty or cost of successfully performing the Contract 

Interested tenderers should submit one (1) original and three (3) copies plus one (1) flash drive containing the tenderer’s documents. The original tender should be placed in a sealed envelope and marked “ORIGINAL” and the additional copies placed in another sealed envelope and marked “COPIES”. Both envelopes should then be placed in an outer envelope and marked “Supply and Installation of Shelving and Storage System for the Records Management Centre”.

All tenders must be deposited in the “Tender Box” at the Ministry of Finance (Procurement Unit), RFG Place, 2nd Floor, Road Town, Tortola, Virgin Islands by the bearer not later than 10:00 a.m. on Tuesday, 2nd June, 2026. Tenders will not be received after the tender box is closed.

Tenders will be opened at the Procurement Unit, Ministry of Finance, RFG Place at 11:00 a.m. on Tuesday 2nd June, 2026. Tenderers are invited to witness this process via WebEx. Tenderers will be provided with the access code and password prior to the opening of the tender 

The Government of the Virgin Islands does not bind itself to accept the lowest or any other tender and will not defray any costs incurred by the Tenderer.

For Additional Information Contact: 

Berta Mckelly Adams

Information Officer

Department of Infrmation and Public Relations

Telephone: 468-2730

Email: bmckelly@gov.vg