Responsibilties

1. Maintain, manage and oversee inventory, records and systems.
2. Assist in the planning and execution of the Cabinet’s Office work.
3. Provide administrative and specialised support to management and organise events.
4. Research, analyse and prepare reports and advice.
5. Prepare correspondences and annual and monthly reports to ensure accurate dissemination of information.
6. Complete a minimum of 60 Essential Learning Hours annually to enhance professional knowledge and skills.
7. Manage Cabinet Secretary’s Calendar, including scheduling meetings and appointments and ensure preparation
for meetings.
8. Perform in-office minute-taking for meetings with the Cabinet Secretary.
9. Assist in the administrative preparation of the Cabinet Secretary for Cabinet and National Security Council
meetings.
10. Maintain databases related to Cabinet and National Security Council-related matters.
11. Maintain and update Cabinet and National Security Council related files and folders both physically and
electronically.
12. Draft correspondence to facilitate Cabinet and National Security Council actions and requests.
13. Assist in preparing annual reports, as requested.
14. Conduct research and policy searches, as requested.
15. Assist with preparation for meetings facilitated by the Cabinet Office.
16. Perform Cabinet attendant duties in the absence of the Assistant Secretary.
17. Perform any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the Cabinet Office.

Skills and Competencies

• Bachelor’s Degree in Business Administration/Management, Public Administration or related field
• Three (3) to five (5) years’ related experience
• Excellent knowledge of Government structure, policies and procedures
• Sound knowledge of relevant laws, regulations and policies
• Excellent oral and written communication skills
• Sound knowledge of the use of standard office equipment and computer applications
• Sound knowledge and competence with Quickbooks Accounting Software
• Excellent analytical and decision-making skills
• Excellent interpersonal and organisational skills
• Ability to work well under pressure
• Develop the trust and support of colleagues and stakeholders
• Manage time effectively
• Provide leadership in area of responsibility
• Ensure products and services meet quality requirements
• Provide information and advice to others
• Plan for the use of resources
• Plan for change
• Minimise interpersonal conflict