Responsibilities

1. Maintain, manage and oversee inventory, records and systems.
2. Assist in the planning and execution of the Department’s work.
3. Provide administrative and specialised support to management and organise events.
4. Research, analyse and prepare reports and advice.
5. Prepare correspondences and annual and monthly reports to ensure accurate dissemination of information.
6. Perform any other related duties as required by the Cabinet Secretary or any other senior officer in order to contribute to the effectiveness and efficiency of the Office.
7. Manage Cabinet Secretary’s Calendar, including scheduling meetings and appointments and ensure preparation for meetings.
8. Perform in-office minute-taking for meetings with the Cabinet Secretary.
9. Assist in the administrative preparation of the Cabinet Secretary for Cabinet and National Security Council meetings.
10. Maintain databases related to Cabinet and National Security Council-related matters.
11. Maintain and update Cabinet and National Security Council related files and folders both physically and electronically.
12. Draft correspondence to facilitate Cabinet and National Security Council actions and requests.
13. Assist in preparing annual reports, as requested.
14. Conduct research and policy searches, as requested.
15. Assist with preparation for meetings facilitated by the Cabinet Office.
16. Perform Cabinet attendant duties in the absence of the Assistant Secretary.

Skills and Competencies

• Bachelor’s Degree in Public Administration, Business Administration or its equivalent.
• Five (5) years related experience in an administrative role.
• Good communication skills
• Good organisational skills
• Good interpersonal skills
• Good supervisory and managerial skills
• Good knowledge of Government structure, functions, policies and procedures
• Good knowledge of standard office equipment including computers, photocopiers and
• facsimile machines.
• Manage your time effectively
• Develop the trust and support of colleagues and stakeholders
• Provide leadership in your area of responsibility
• Provide information and advice to others
• Plan for the use of resources
• Minimize interpersonal conflict
• Plan for change