Role Summary

The successful applicant will provide leadership and guidance in all aspects of the day to day activities of the Department. Manages the budget and expenditure. Plans, develops and implements Government projects.

Main Responsibilties

1. Serve as chief advisor to the Government on matters relating to the department so that specialist, expert   advice is available for the Government to call upon.
2. Develop and present a reform strategy for the modernization of the Department in line with successful industry models, to streamline and improve its internal processes, as well as the public/private sector interface necessary for its continued effectiveness. Oversees the development of a succession plan for the Department.
3. Exercise general supervision over professional, supervisory and technical staff. Confer with and advise the Deputy Director and division heads on problems relating to the activities and their divisions in order to resolve issues in a timely and amicable fashion.
4. Plan, develop and oversee implementation of projects. Coordinate activities with other departments and outside agencies, as necessary in order to contribute to the effective management of the department.
5. Oversee the review process for compliance with contract requirements, development standards and other regulations and standards accordingly.
6. Investigate and recommend changes to policies, legislation and service delivery that would enhance the functioning of the department.
7. Consult with staff on grievances, conflicts, and other personnel matters. In collaboration with the any relevant Human Resources staff, approves the selection of the employees within the Department in order to maintain a dynamic and appropriate workforce.
8. Evaluate the work of division heads and support staff; identify training needs; provide counseling as needed. Counsel employees on performance and adjust assignments and training for developmental purposes to aid with the professional development of staff within the department.
9. Review operations or programs to ascertain whether results are consistent with established objectives and goals, and whether government operations or programmes are being carried out as planned to ensure continuous review that operations and projects will result in the intended outcome efficiently.
10. Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality customer service.
11. Serve as the Accounting Officer for the Department.
12. Prepare and manage the Department’s Annual Budget.
13. Ensure the preparation and submission of Performance Planning and Appraisal Report for all staff.
14. Develop and implement strategic plans.
15. Identify job specific and environmental factors and develop, where applicable, implement and promote the health and safety policies. Mitigate and minimise workplace hazards.
16. Performs any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

• Master’s Degree Business Administration, Civil or Mechanical Engineering or a related field
• Seven(7) years’ experience in related area
• Excellent knowledge of Government structure, policies and procedures
• Excellent knowledge of relevant laws, regulations and policies
• Excellent planning skills
• Sound knowledge of relevant computer software applications
• Excellent analytical and decision-making skills
• Sound oral and written communication skills
• Sound interpersonal skills and the ability to work as a team player
• Excellent supervisory and managerial skills

Role Summary

The successful applicant will  perform and to assist with daily accounting and administrative functions to ensure that departmental accounting and fiscal records are kept and maintained accurately, and that functions are performed in a timely, accurate and professional manner. 

Main Responsibilities

1. Perform cashier duties in the department to ensure the smooth processing of applications and collection of fees.
2. Assist customers with the completion of any relevant forms to ensure the smooth processing of applications.
3. Prepare and process the relevant forms and paperwork to complete related financial accounting processes.
4. Maintain records relevant to the specific department and keep filing up to date so that complete records are available for reference.
5. Greet and assist visitors and clients in a friendly and professional manner to facilitate effective communication and customer service.
6. Performs any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

• High School Diploma or equivalent
• One (1) to Three (3) years working experience in a related area
• Good knowledge of Government structure, policies and procedures
• Basic knowledge of applicable laws, regulations, policies and procedures
• Basic knowledge of accountancy principles and procedures
• Basic knowledge of JD Edwards Accounting Software
• Good knowledge of computer programmes used for analysis and databases
• Good knowledge of the use of standard office equipment and relevant computer applications
• Good oral and written communication skills
• Good interpersonal and organisational skills

Role Summary

The successful applicant will perform record management and clerical duties in an efficient and competent manner to ensure the daily operations run efficiently.

Main Responsibilities

1. Maintain and manage the filing system to ensure accurate and well-organised document management for the Ministry, including:
   
   1. Bring up files for action, forward to relevant officer and put away all files
   2. Create new files and volumes as required, record on and maintain file index
   3. File incoming correspondence on appropriate file, cross-reference as necessary
   4. Maintain reference book and record file movement
   5. Retrieve files for members of staff and request overdue files as necessary
   6. Review files to ensure all outstanding matters have been dealt with and take necessary action
   7. Provide general records management assistance to the Ministry
   8. Archiving inactive files
2. Answer, screen and transfer calls appropriately, record messages and distribute to officers.
3. Provide professional frontline service to clients.
4. Administer and maintain systems and records ensuring the security of data.
5. Assist with photocopying, typing, drafting and proof-reading of routine correspondence as necessary to assist officers in performing their jobs appropriately.
6. Maintain and assess the records.
7. Assist with the recruitment process by preparing employment applications for review by departments.
8. Prepare relevant correspondence to applicants to ensure the recruitment process runs efficiently.
9. Monitor the Department’s general email account and perform the necessary actions to ensure all correspondence is addressed in a timely manner.
10. Perform any other duties as required by the supervisor or management in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

• High School Diploma or equivalent
• Certificate in Records Management (preferred)
• Three (3) years related experience
• Good knowledge of Government structure, policies and procedures
• Excellent knowledge of Records Management
• Good knowledge of the use of standard office equipment
• Good knowledge of relevant computer software applications
• Good oral and written communication skills
• Good interpersonal and organisational skills
• Ability to work well under pressure

Role Summary

The successful applicant will ensure all electrical installations, repairs and maintenance services are carried out safely and accurately to maintain an effective electrical service to the Department. 

Main Responsibilities

1. Perform the following electrical services to ensure a safe and well-functioning work environment within the Department:

a) Manage the operation and maintenance of electrical installations including new electrical connections, as well as electrical repairs and maintenance on existing electrical connections

b) Execute a monthly preventative maintenance service program.

2. Assist in carrying our road and bridges maintenance duties assigned to the Unit
3. Performs any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualfications

• High School Certificate or equivalent 
• Certificate in electrical engineering 
• Five (5) years’ experience as a practicing electrician or related area
• Sound knowledge of Government structure, policies and procedures 
• Ability to understand electrical codes 
• Sound knowledge of Electrical Distribution
• Good knowledge of AC Operation 
• Good knowledge of Pump and Motor repair
• Excellent mathematical and analytical skills 
• Ability to care and maintain tools and equipment assigned 
• Sound oral, reading and written communication skills  
• Sound interpersonal skills