Role Summary

The successful applicant will assist with the running of the postal branch in an effective and efficient manner in order to meet the postal needs of the Territory. 

Main Responsibilities

1. Prepare and distribute mail and maintain records according to the procedural guide in order to maintain an effective and efficient postal service.
2. Keep an inventory of supplies in order for a requisition of supplies to be made in a timely manner.
3. Service and respond to customer inquiries in order to maintain good customer service.
4. Ensure that reports required are completed in a timely manner to ensure effective information flow.
5. Maintain weekly deposits of all revenues; check register as well as monthly accounts in order to maintain effective financial management.
6. Liaise with the Deputy Postmaster or designated officer on any minor repairs which the building requires on an annual basis in order to maintain the infrastructure of the Departments.
7. Perform any other duties as required by the supervisor or management in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

• Associate’s degree in General Studies, Business Administration or a related area
• Three (3) years working experience
• Valid BVI driver’s license
• Good knowledge of Government structure, policies and procedures
• Good knowledge of postal operations and regulations
• Good knowledge of the geographical areas of Tortola
• Good time management and organisational skills
• Good oral and written communication skills
• Good interpersonal skills and ability to work as a team player

Role Summary

The successful applicant will assist with frontline and clerical duties to ensure professional customer service is provided to the Department and to the public at all times

Main Responsibilites

1. Answer, screen and transfer calls appropriately, record messages and distribute them to officers to ensure a timely and adequate flow of information.
2. Perform clerical and data entry functions.
3. Update and maintain information on computer systems, databases and spreadsheets and in archives.
4. Assist in processing paperwork, gathering information and verifying data.
5. Greet and assist visitors and clients in a friendly and professional manner to facilitate effective communication and customer service.
6. Ensure that all correspondence is collected, delivered and recorded appropriately to facilitate effective information flow.
7. Assist with the filing of correspondence to keep filing up to date so that complete records are available for reference.
8. Assist with the preparation of meetings and presentation materials.
9. Assist with maintenance of minor office equipment to ensure a well-functioning work environment.
10. Provide clerical support by completing all photocopying, scanning, binding and typing in a timely manner to facilitate the effectiveness and efficiency of the Ministry/Department.
11. Assist with records management, organisation and retrieval of documents.
12. Perform any other duties as required by the supervisor or management in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

• High School diploma or equivalency
• One (1) to three (years) working experience
• Valid BVI driver’s license (if required)
• Basic knowledge of Government structure, policies and procedures
• Good oral and written communication skills
• Basic knowledge of the use of standard office equipment
• Working knowledge of relevant computer software applications
• Basic knowledge of general office procedures
• Good time management and organisational skills
• Good interpersonal skills and ability to work as a team player

Role Summary

The successful applicant will  perform administrative and secretarial services in a timely and professional manner.

Main Responsibilties

1. Provide professional frontline service to clients.
2. Conduct research and prepare periodic reports to the department for management purposes.
3. Draft and type correspondence and proof-read various documents ensuring accuracy.
4. Maintain records and inventory levels for the department ensuring supplies are in stock, liaise with local and overseas suppliers and vendors and prepare requisition ensuring accuracy.
5. Maintain records relevant to the specific department and also keep filing up to date so that complete records are available for reference.
6. Organise and coordinate travel, seminars, conferences, meetings and events; attend, record and report minutes as required.
7. Provide full administrative support to the Ministry/Department.
8. Performs any other related duties as required by the supervisor or senior officer in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

• Bachelor’s Degree in Business Administration/Management, Public Administration or related field
• One (1) to two (2) years working experience
• Good knowledge of Government structure, policies and procedures
• Good oral and written communication skills
• Good knowledge of the use of standard office equipment and computer applications
• Good analytical and decision-making skills
• Good interpersonal and organisational skills
• Ability to work well under pressure

Role Summary

The successful applicant will perform and assist with daily accounting and administrative functions to ensure that departmental accounting and fiscal records are kept and maintained accurately.

Main Responsibilities

1. Ensure diligent performance of accounting functions to ensure that accurate records are kept.
2. Prepare purchase orders and vouchers within a specified timeframe to ensure that internal records for expenses are accurately kept and orders are made in a timely manner.
3. Compare invoices and bills to purchase orders before payment so that accurate payments are made.
4. Monitor and maintain records of all of the Department’s accounts to ensure accuracy.
5. Record and reconcile vote book as required to ensure that all transactions are recorded and accounted correctly.
6. Liaise with other government ministries and external vendors and suppliers on relevant matters as and when required to ensure efficiency.
7. Assist in training and supervision of accounts staff where required in order to aid the professional development of other team members.
8. Assist in the drafting of the annual budget when required to support other team members.
9. Prepare and process the relevant forms and paperwork to complete related financial accounting processes.
10. Draft and type correspondence; research, analyse and prepare reports.
11. Assist with maintaining inventory levels.
12. Liaise with other relevant departments and vendors.
13. Perform any other duties as required by Supervisor or any other senior officers in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

• Bachelor’s Degree in Business Management or Accounting
• One (1) to two (2) years related experience
• Good knowledge of Government structure, policies and procedures
• Good knowledge of applicable laws, regulations, policies and procedures
• Sound knowledge of accountancy principles and procedures
• Sound knowledge of JD Edwards Accounting Software
• Sound knowledge of computer programmes used for analysis and databases
• Good knowledge of the use of standard office equipment and computer applications
• Good oral and written communication skills
• Good interpersonal and organisational skills