ROLE SUMMARY
The successful applicant will assist with the Ministry’s administrative functions to ensure its efficiency and effectiveness; and serve as personal assistant to the Permanent Secretary.
MAIN RESPONSIBILITIES
1. Maintain, manage and oversee inventory, records and systems.
2. Assist in the planning and execution of the Ministry’s work.
3. Provide administrative and specialised support to management and organise events.
4. Research, analyse and prepare reports and advice.
5. Prepare correspondences and annual and monthly reports to ensure accurate dissemination of information.
6. Serve as personal assistant to the Permanent Secretary.
7. Prepare speeches and correspondence as directed by the Honourable Minister or Private Secretary.
8. Prepare first draft of Cabinet Papers.
9. Deputise in the absence of the Private Secretary.
10. Perform any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.
BEHAVIOURAL COMPETENCIES
1. Develop the trust and support of colleagues and stakeholders
2. Manage time effectively
3. Provide leadership in area of responsibility
4. Ensure products and services meet quality requirements
5. Provide information and advice to others
6. Plan for the use of resources
7. Plan for change
8. Minimise interpersonal conflict
WORKING CONDITIONS/ ENVIRONMENTAL FACTORS
Normal office environment
MINIMUM QUALIFICATIONS AND EXPERIENCE
- Bachelor’s Degree in Business Administration/Management, Public Administration or related field
- Three (3) to five (5) years related experience
- Excellent knowledge of Government structure, policies and procedures
- Sound knowledge of relevant laws, regulations and policies
- Excellent oral and written communication skills
- Sound knowledge of the use of standard office equipment and computer applications
- Excellent analytical and decision-making skills
- Excellent interpersonal and organisational skills
- Ability to work well under pressure