Role Summary

The successful applicant will assist with management of the Department’s daily operations and administrative functions to ensure its efficiency and effectiveness.

Main Responsibilities

1. Ensure the smooth and efficient operation of the Department through management of daily operations.
2. Assist with processing paperwork, gathering information and verifying data.
3. Organise and coordinate seminars, conferences, meetings and events; attend, record and report as required.
4. Ensure the preparation of meetings and presentation materials.
5. Prepare correspondences and annual and monthly reports to ensure accurate dissemination of information.
6. Maintain records relevant to the unit and also keep data up to date so that complete records are available for reference.
7. Conduct pre-employment screening, interviewing and testing of job applicants to fill vacancies.
8. Confer with the Labour Commissioner on employment matters, including placement problems, release of probationary employees and dismissals of employees placed by the Labour Department.
9. Develop and communicate policies, procedures and other vital information to job seekers and employers by bulletins, meetings, media, e-mail and personal contact.
10. Provides coaching and counselling services to applicants who have employment related difficulties.
11. Perform any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

• Bachelor’s Degree in Human Resources, Business Administration/Management or related field
• Five (5) years related experience
• Sound knowledge of Government structure, policies and procedures
• Sound knowledge of relevant laws, regulations and policies
• Excellent interpersonal skills including counselling and interviewing techniques
• Sound oral and written communication skills
• Good knowledge of the use of standard office equipment and computer applications
• Excellent analytical and decision-making skills
• Sound organisational skills
• Ability to work well under pressure