The Government of the Virgin Islands invites tenders for provision of insurance coverage for the  Ralph T. O’Neal Administration Complex, located at 33 Administration Drive, Wickham’s Cay 1, Road Town, Tortola, British Virgin Islands (hereinafter referred to the “Services”).  The insurance coverage being sought is Contractor’s All Risk, Public Liability; and Fire and Extended Perils (inclusive of storm and earthquakes).

SCOPE OF WORKS

The Government of the Virgin Islands (GOVI) acting through the Ministry of Communications and Works (MCW) is seeking the services of a suitable locally based insurance company for the provision of insurance for the Ralph T. O’Neal Administration Complex. The insurance being sought is for Contractor’s All Risk; Public Liability; and Fire and Extended Perils (inclusive of storms and earthquakes).

INSTRUCTIONS TO TENDERERS

Tenderers are required to furnish the following:

1. Completed Form of Tender as provided in Appendix (I);
2. Financial Proposal for the provision of insurance for the Ralph T. O’Neal Administration Complex in accordance with Section 2.3;
3. Valid license to operate as an insurance company or agent in the British Virgin Islands;
4. Tenderers participating in the procurement process shall provide proof that company/individual is in good standing with respect to taxes (payroll and property), Duties, Social Security and National Health Insurance contributions, Company Registration, or payments due to Government of the Virgin Islands. These certificates of good standing can be obtained from the Director of Social Security Board and National Health Insurance, the Commissioner of Inland Revenue and Company Registry.
5. Any other materials required to be completed and submitted in accordance with the Instructions to Tenderers embodied in these Tender Documents

Failure on the part of tenderers to enclose the supporting documentation indicated above with each respective tender will render the tender non-responsive on the date of the opening of tenders.

APPLICATION FOR DOCUMENTS

Tender documents will be sent to Tenderers electronically upon request to procurement@gov.vg with the subject title “Insurance Coverage for the Ralph T. O’Neal Administration Complex” Tenderers are advised that the destination mailbox is NOT automated to send tenderers a dated and time acknowledgement of receipt and delivery of their message. Therefore, tenderers should not assume that their email has been safely received and it is the responsibility of the tenderers to follow up with the Procurement Coordinator using the contract information below if an acknowledgement of receipt is not received within two (2) working days of submission of their email. Under no circumstance will GOVI or the Procurement Unit, Ministry of Finance, will be responsible for non-receipt of documents by Tenderer.

Address for Correspondence Only

Ag. Procurement Coordinator

Ministry of Finance

Procurement Unit

Rita Frett Georges Bldg. 2nd Floor

  Waterfront Drive

 Road Town, Tortola VG1110

British Virgin Islands

Tel: (284) 468-4245/5922

 Email: Procurement@gov.vg

A virtual Pre-Tender meeting is scheduled for  Thursday, 13^th March, 2025 at 10:00 am local time. All prospective tenderers will be provided with the access code and password prior to the meeting.  

SUBMISSION OF TENDERS

Interested tenderers should submit one (1) original and three (3) copies plus one (1) flash drive containing the tenderers’ documents.  The original tender should be placed in a sealed envelope and marked “ORIGINAL” and the additional copies placed in another sealed envelope and marked “COPIES”.  Both envelopes should then be placed in an outer envelope and marked “Tender for Insurance Coverage for the  Ralph T. O’Neal Administration Complex and addressed to:

The Chairman

Central Tenders Board

Ministry of Finance

Procurement Unit

RFG Place 2nd Floor

Road Town, Tortola VG1110

British Virgin Islands

All tenders must be deposited in the “Tender Box” at the Ministry of Finance (Procurement Unit), RFG Building, Road Town, Tortola, Virgin Islands, by the bearer not later than 10:00 a.m. local time on Tuesday, 1^st April, 2025 Tenders will not be received after the “Tender Box” is closed.

Tenders will be opened at the Procurement Unit, Ministry of Finance, 3^nd Floor, RFG Building, Road Town, Tortola, Virgin Islands at 11:45 a.m local time on Tuesday, 1^st April, 2025.  Tenderers are invited to witness this process via “Webex”. Tenderers will be provided with the access code and password prior to the opening.

The Government of the Virgin Islands does not bind itself to accept the lowest or any other tender and will not defray any costs incurred by the Tenderer.

Ministry of Finance

Procurement Unit

Rita Frett Georges Bldg. 2^nd Floor

Waterfront Drive

Road Town, Tortola VG1110

British Virgin Islands